Shawn, the process is as follows:
The Execs ask questions about the next episode at the end of each session, for us to discuss here on the boards in preparation for the next session.
Phillip makes the new threads for us with those questions as the opening post, so everything should be kept somewhat organized.
Then, after we've gone over everything here, Phillip makes a summary report which he shares with the Execs just prior to the next session.
They are free to refer to our ideas or comment on them during the session if they wish, or just ignore them. But to their credit, I will say that Corey Olsen makes an effort to reference ideas from the boards every time. And Trish is good at slipping our ideas in as well.
Also, during the live session, anyone is welcome to type comments in, suggesting their 'favorite' ideas and pitching them. Or, if you are me, reacting in horror and yelling at the Execs in ALL CAPS when they start going off the rails in a direction that concerns me
.
Rinse and Repeat every 2 weeks.
It's an ongoing process, and has been going fairly smoothly. There was at least one time when a discussion on the boards totally derailed the planned session discussion - we basically forced the Execs to address the question of 'Where Do Orcs Come From?' as we needed to know if we needed elves before Melkor's imprisonment in Season 1. The question was answered more-or-less satisfactorily... enough to plan out the season one scenes, and gave rise to the moniker 'Super Secret Necromantic Orc Project' being Sauron's plot for the first half of Season 2. But it did take the place of the 'planned' episode discussion that day.
So, yes, we might spend a week hashing out some ideas here, and develop an entire side story for a character...and then the Execs might be, eh, we don't need more characters, stop. That can happen. Or, they might like the idea, and adopt it. Working it out in some detail before sharing it with them just means it's easier to pitch the idea. Willingness to be flexible and change our ideas as we go is very important - this is a collaborative effort, so any one person's vision is not going to be what we end up with [Well, Corey Olsen gets final veto power, but I have found him to be very open to input thus far.] And if they don't comment on the idea, we are free to work it into the Script Outline if we like it, and let them see it there.
I will fight for things if I think we *need* them, or if leaving them out is altering Tolkien's story in some way for the worse. I will also passionately defend my favorite characters, so I don't mean to imply that I'm easily talked out of things...I can stubbornly hold onto stuff as long as possible, and sometimes the Execs have had to devote maybe a little more time than necessary to detailing just why they're shooting me down
. But at the end of the day, it's not my call. So, do Fingolfin and Finarfin have 2 sisters? Will Irimë die in the Kinslaying? Will Maglor have a wife? Who knows? But I will at least remind people that Turgon needs a wife, so we don't get halfway across the Helcaraxë and realize we forgot all about Elenwë and Idril.